Formaz values your privacy and therefore processes personal data in accordance with applicable regulations. Formaz processes these data only for specified and legitimate purposes.
This privacy statement serves to provide an overview regarding the personal information Formaz collects and how designated privacy is maintained in the process.
If you have further questions, comments or concerns about this, you can always contact Formaz.
Formaz BV, with registered office at BE 1000 Brussels, rue Joseph-Stevensstraat 7, VAT: BE0882 547 669, validly represented by Jeroen Jansen, in his capacity as director.
Contact details:
www.formaz.be
info@formaz.be
+32 (0)2/253 85 11
Administrative services located at BE, Delori-Maeslaan 21, 9940 Evergem
In-house training centers with the following coordinates:
Delori-Maeslaan 21 – BE 9940 Evergem
Steenoven 41 – BE 3945 Ham
Rittwegerlaan 50 – BE 1830 Machelen
Article 1 – Definition of service
Formaz specializes in training in logistics, transportation and safety. Formaz organizes training in its own listed centers or in-company. As a result of these trainings, participants are going to be certified to meet the legal training requirement and to hold a specific (safety) position. Both the companies Formaz works with and training participants can access and manage these certificates and associated reports online. These documents, certificates and related information/reports are managed by Formaz through a central online database.
Article 2 – Company and personal data we process
Article 2.1 Subject of processing – businesses
Formaz processes personal and business data because companies use its services and provide data themselves. Below is an overview of the company and personal data that Formaz processes:
– Company name
– Company address information
– Hatred of the company
– First and last name of contact person
– Gender contact person
– Phone number of company and/or contact person
– VAT number company
– Data regarding the joint committee company
– E-mail address of company and/or contact person
Article 2.2 Purpose of processing – businesses
The above data are collected and recorded by Formaz in a CRM tool for the purpose of smooth and correct service. This data is used to prepare and send offers, order confirmations and accounting documents such as invoices regarding our services. Also, these data are used and processed in a planning and management system to send, provide and process information related to the service such as reminders, reports, certificates and reminders. Formaz Training Services strives to keep connections, clients and partners up-to-date and sends out newsletters at regular intervals for that purpose. The above data are also used as a result. This is only applicable if you have given your own consent and, of course, you always have the option to unsubscribe.
Article 2.3 How long we keep company and personal data (companies)
Formaz does not retain company and personal data longer than is strictly necessary to fulfill the purposes for which your data is collected. This deadline is not specified in time.
Article 2.4 Subject of processing – training participants
Formaz processes personal data because employees of companies or organizations and individuals use its services. This info is provided by the participants (or employers) themselves. In a possible first stage, this information is provided by an online registration through the Formaz website. The bidder can be either a private individual or a company/organization in the capacity of an employer. During training and services, the participant’s express written consent is sought to use and process their personal data. These signed statements are archived by Formaz both physically and digitally for a period of five years. Below is an overview of the personal data we process:
– First and last name of participant
– Date of birth of participant
– Birthplace of participant
– Gender participant
– National registry number
– Address information participant
– Email address participant
Article 2.5 Purpose of processing – training participants
The above data are collected and recorded by Formaz in a planning and management system to provide participants and employers with a view of the training(s) taken. These personal data are also needed to provide the personal certificates obtained from the training and after the service to both the employer and the participant of the respective training.
Article 2.6 How long we keep company and personal data (participants)
Formaz stores your personal data no longer than strictly necessary to fulfill the purposes for which your data is collected. This period is set to the period of validity of the issued certificates, namely 5 years.
Article 3 – Sharing personal data with third parties
Formaz does not provide this information to third parties unless expressly requested by the relevant company, organization or participant. Given that some participants, companies or organizations expect intervention from an industry fund, the requested information will be transferred to the appropriate industry fund upon written consent of the participant and/or company/organization. Given that some participants, companies or organizations expect a specific certification to occur which can only be made possible through a collaboration with an external partner or examination center, this information will be transferred, upon written consent of the participant and/or company/organization, to the relevant partner and/or examination center.
Article 4 Cookies, or similar techniques, that we use
Formaz does not use cookies or similar techniques to analyze user data through our website.
Article 5 – Viewing, modifying or deleting data
You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your possible consent to data processing or object to the processing of your personal data by Formaz.
Article 6 – How we secure personal data
Formaz takes the protection of your data seriously and takes appropriate measures to prevent abuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact our administration or at info@formaz.be. Each company or organization using our services is given a unique username and password to log into our online portal. This portal can be accessed through our website. A user of this portal has no ability to request or view other data and can only request the data that pertains to his or her organization. Formaz cannot be held liable if these unique login credentials are lost, distributed or made known by our users. Of course, we always have the option of changing or blocking this information and your account at your request. Each participant of a training course organized by Formaz can request the respective certificate that this person has obtained after attending a training course through some unique data such as first and last name and date of birth. This certificate can be requested through our online portal which can be accessed through our website. Participants do not have the ability to request or view data or certificates of other participants and/or organizations.
Article 7 – Rights and obligations of Formaz around the processing of these company and personal data
Formaz and its employees undertake to use and process the data obtained in a confidential, discrete, lawful and proper manner. This data is processed only for the purpose described above. Formaz processes company and personal data only on the basis of written approval from the participants. If this approval is not present, the obtained data will not be able to be used and processed. Formaz takes the appropriate technical and organizational measures, taking into account the state of the art, implementation costs, as well as the nature, context and
processing purposes and the likelihood and severity of various risks, to ensure a risk-appropriate level of security. Formaz confirms that if there are any changes in the legislative framework regarding the protection of personal data, as a result of which this agreement needs to be modified, these modifications will be implemented.
Article 8 – Jurisdiction of courts and applicable law
All issues, questions and disputes concerning the validity, interpretation, enforceability, performance or termination of this statement shall be governed by Belgian law alone. All claims, disputes or litigation under this agreement, which cannot be settled amicably, shall be settled in the courts of the relevant districts.
Done at Brussels, on February 5, 2024
Jeroen Jansen
Director Formaz BV
